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Administrative Assistant for the Office of Academic Affairs
- Administrative office management jobs
- Education, Training, Teaching, Science Jobs
Description
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Be responsible for calendar management, event planning, and travel arrangements for the VCAA, requiring interaction with both international and domestic executives and assistants, and coordinating a variety of complex schedules and meetings.
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Draft internal and external communication materials and provide translations for the VCAA as needed.
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Review and summarize various reports and documents; prepare background documents and outgoing communication as necessary.
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Answer phone calls from Chinese academic institutions and DKU faculty, and respond to emails received from them as requested.
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Receive and interact with incoming visitors.
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Manage the budget of the office, including submission of financial receipts and processing travel reimbursements for the VCAA.
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Partner with other administrative staff to accomplish tasks.
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Assist the undergraduate degree program in partnership with other program staff.
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Perform other tasks assigned by the VCAA.
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University employees' job responsibilities will continue to expand in scope and depth as the University grows in size and complexity in its programs.
Responsibilities
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Candidate should at least possess an undergraduate degree. Graduate degree is preferred.
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2-3 years of experience in administrative, education, communication or other related occupations. An aptitude for performing administrative tasks desired.
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Ability to resolve complex administrative problems independently.
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Excellent organizational skills and excellent problem-solving ability.
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Strong communication, relationship building and internet search skills are essential.
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Strong English writing and verbal communication skills.
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Must have good skills in Microsoft Word, Excel, PowerPoint and Access. Must adapt well to new technologies.
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Ability to work within a team environment, and attention to details.
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Being Bilingual in both Chinese and English languages.
Hard Skills
- Microsoft Office
- Word processing
- Scheduling and business planning
- Document management
- Advanced Excel Skills (queries, pivot tables, formulas, macros)
- Relationship building
Soft Skills
- Communication
- Adaptability
- Team player
- Organized
- Attention to detail