Description

Strategically manage the Line Manager time: plans and prioritizes the activities of the director taking into account all relevant aspects and factors (deadlines, staff, resources);
Manage the Line Manager calendar and set up meetings;
Manage the information flow in a timely and accurate manner;
Assist with board meetings preparation, as needed and interact with the board of directors;
Facilitation of team meetings, organization, set up and execution (schedule attendees, book conference rooms, prepare agenda, compile meeting materials, note taking);
Attend meetings if needed and assist with the distribution of action points;
Filter emails, highlight urgent correspondence and print attachments;
Respond to emails whereby the request is dealing with appointments/meetings;
Ensures good communication within the team, transmitting correctly and in a timely manner the information on behalf of the director;
Preparing letters, emails, memos, presentation and reports on the behalf of the Line Manager;
Follow-up on management decisions with appropriate stakeholders;
Perform necessary tasks to aid in the preparation of meetings, events and travel schedule. Handle travel arrangements and itineraries;
Handle confidential information;
Implements and coordinates business projects within the General Management department, having a proactive approach and permanent improvement of operational procedures;
Executes any other dispositions given by the director, in the realization of the short-term strategies of the company.

Responsibilities

Graduated from a bachelor’s degree with administrative oriented subjects;
Fluent in both English and Romanian with proficient written and verbal skills;
Relevant similar experience as Executive Assistant/ Personal Assistant to CEO;
Excellent organizational, time management skills and ability to multitask and prioritize work;
Entrepreneurial attitude, proactive & continuous improvement oriented, self-direction;
Problem-solving and decision making;
Comfortable with a fast-paced environment, ability to analyze and synthesize;
Advanced computer skills, proficiency in Microsoft Office suite;
Trustworthy, discreet and ethical;
Desire to challenge the status quo and bring in new ideas, innovation and approaches.

Hard Skills

Microsoft Office
G-Suite
Windows operating system
Scheduling and business planning
Memo preparation
Typing and typing speed
Business correpondence
Multi-line phone proficiency

Soft Skills

ASCENTOR

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Main info
Language Romanian, English
Experience level Entry Level
Job type Full Time
Salary negotiable
CountryRomania

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Executive Assistant | Leading Multinational Company

Description

Strategically manage the Line Manager time: plans and prioritizes the activities of the director taking into account all relevant aspects and factors (deadlines, staff, resources);

Manage the Line Manager calendar and set up meetings;

Manage the information flow in a timely and accurate manner;

Assist with board meetings preparation, as needed and interact with the board of directors;

Facilitation of team meetings, organization, set up and execution (schedule attendees, book conference rooms, prepare agenda, compile meeting materials, note taking);

Attend meetings if needed and assist with the distribution of action points;

Filter emails, highlight urgent correspondence and print attachments;

Respond to emails whereby the request is dealing with appointments/meetings;

Ensures good communication within the team, transmitting correctly and in a timely manner the information on behalf of the director;

Preparing letters, emails, memos, presentation and reports on the behalf of the Line Manager;

Follow-up on management decisions with appropriate stakeholders;

Perform necessary tasks to aid in the preparation of meetings, events and travel schedule. Handle travel arrangements and itineraries;

Handle confidential information;

Implements and coordinates business projects within the General Management department, having a proactive approach and permanent improvement of operational procedures;

Executes any other dispositions given by the director, in the realization of the short-term strategies of the company.

Responsibilities

Graduated from a bachelor’s degree with administrative oriented subjects;

Fluent in both English and Romanian with proficient written and verbal skills;

Relevant similar experience as Executive Assistant/ Personal Assistant to CEO;

Excellent organizational, time management skills and ability to multitask and prioritize work;

Entrepreneurial attitude, proactive & continuous improvement oriented, self-direction;

Problem-solving and decision making;

Comfortable with a fast-paced environment, ability to analyze and synthesize;

Advanced computer skills, proficiency in Microsoft Office suite;

Trustworthy, discreet and ethical;

Desire to challenge the status quo and bring in new ideas, innovation and approaches.

Hard Skills

Soft Skills