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Virtual Executive Assistant

  • Telecommunication, Call Centre, Customer Service Jobs
  • Sales, Business Development, Business Consulting
  • Administrative office management jobs
  • Management (incl. project, product management & human resources)

Description

  • Calendar/schedule maintenance.
  • Inbox filtering and management.
  • Email correspondence.
  • Expense tracking and categorization.
  • Social media support.
  • CRM updates.
  • Email automation - proofread, assemble, set up for distribution.
  • Streamline day to day with processes and workflows.
  • Varied Research: vendor products and services comparison, speaking opportunities, image curation…
  • Travel research and booking.
  • Event planning and coordination.

Responsibilities

  • Computer savvy and able to learn quickly.
  • A stellar communicator; in writing and speaking.
  • Naturally proactive and project a professional, confident persona.
  • Excellent at time management with a keen ability to prioritize work.
  • Honest, resourceful and highly motivated.
  • Frequently smiling, even when there is no one else in the room.
  • Available 9:00am to 5:00pm Monday – Friday, EST or PST.

Hard Skills

  • Microsoft Office
  • Customer relationship manager (CRM)
  • Windows operating system
  • Scheduling and business planning
  • Memo preparation
  • Typing and typing speed
  • Data entry
  • Social media platforms
  • Document management
  • Business correpondence
  • Multi-line phone proficiency
  • Advanced Excel Skills (queries, pivot tables, formulas, macros)
  • Opportunity analysis
  • Competitor research
  • Expense reports
  • Advanced language knowledge
  • Advanced writing skills

Soft Skills

  • Communication
  • Time management
  • Self-motivated
  • Organized
  • Energetic

We offer

Working virtually offers our Virtual Assistants autonomy, location freedom and work/life balance. With a diverse mix of clients including entrepreneurs, c-suite executives, investors, and small businesses, the role is stimulating and inspiring.