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Management team assistant (20-28 hours per week) - to be fulfilled from our Hamburg, London, Madrid, Paris or Utrecht office
- Management (incl. project, product management & human resources)
Description
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Preparation of management meeting deliverables (agenda, minutes of meeting, action item lists) for.
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MATE meeting - 3 times per week (Mon / Wed / Fri morning).
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Shareholder meeting - 4 times per year.
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Other meetings as deemed appropriate by the MATE team.
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Organization and coordination of logistics for shareholder meetings (setting dates, making reservations and travel arrangements, etc).
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Management of challenging agendas and business expenses for all MATE members.
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Serve as a spokesperson on behalf of MATE team to employees and clients, as directed by MATE.
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Handle sensitive and confidential information – a crucial quality is gracefully ignoring or sidestepping possible questions on sensitive matters at all times.
Responsibilities
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5+ years of work experience at an executive assistant level within a fast-paced environment.
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Excellent verbal and written communication skills in English (French, German, Spanish or Dutch is a plus).
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Excellent MS Office skills especially Excel and PowerPoint.
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Pro-active and structured work style, with a strong eye for detail.
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Team player, who can also work autonomously and accepts accountability for results.
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Flexible, resourceful and strategic multi-tasker.
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Tactful, discrete, friendly and….with a good sense of humour!
Hard Skills
- Microsoft Office
- Scheduling and business planning
- Advanced Excel Skills (queries, pivot tables, formulas, macros)
- Information security
- Bookkeeping
- Expense reports
- Cross-functional collaboration
- Accountability
- Meeting minutes
- Advanced language knowledge
- Advanced writing skills
Soft Skills
- Team player
- Multitasker
- Flexible
- Creative
- Attention to detail
