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Education and Community Assistant
- Administrative office management jobs
- Education, Training, Teaching, Science Jobs
- Art and Music Jobs
Description
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Administration of the department diary on behalf of the Education and Community Director.
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Administrative support for the Education and Community Director.
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Acting as the main point of contact for the department: managing the Education email account, distributing information to appropriate team members and managing external queries.
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Giving administrative support to our department projects including Schools, Community and Young People projects as required.
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Monitoring and administrating facilitator DBS checks, including keeping track of renewals.
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Preparing and researching materials for workshops, projects and events.
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Collating team expenses on a monthly basis for processing by Finance.
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Ensuring the departments’ invoices are collated and accurately logged for the Finance department on a weekly basis.
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Supporting on the administration and delivery of workshops, projects and events where necessary.
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Supporting on the marketing and advertising of projects including undertaking targeted outreach, contributing, where possible, to creative planning meetings.
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Accurately minuting team meetings, where relevant, and ensuring any action points are followed up on within the department.
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Supporting on evaluation of projects by working with the external evaluator keeping department files up to date, including collating and monitoring evaluations and equal opportunities forms.
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Managing and responding to data and evaluation requests from departments across the theatre.
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The administration of all Education and Community files, ensuring they are kept up to date and accurate.
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To support annual reporting through preparation and provision of data.
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Keeping department files up to date and accurate including but not limited to the outreach database, baseline figures and facilitator databases.
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To maintain an awareness of best practice in Education and Community arts settings, including researching industry developments.
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Attending appropriate Old Vic and external events as a representative of the Education and Community team.
Responsibilities
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Excellent written and verbal communication skills.
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Excellent planning and organisational skills.
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Administrative experience and knowledge of Microsoft packages.
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A high level of motivation and the ability to manage multiple requests.
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A good knowledge of best practice in community and education work.
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Ability to work independently, as part of a team and under direction.
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A keen interest in Theatre-in-Education and working in community settings.
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The successful candidate must be willing to undergo a Disclosure and Barring Service check certificate.
Hard Skills
- Microsoft Office
- Data Analytics
- Database and Queries
- Scheduling and business planning
- Outlook Express
- Advanced Excel Skills (queries, pivot tables, formulas, macros)
- Billing, Invoicing, Collection
- Expense reports
- Cross-functional collaboration
- Best practice development
- Meeting minutes
- Advanced language knowledge
- Advanced writing skills
Soft Skills
- Team player
- Self-motivated
- Multitasker
- Responsible
- Organized
