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Administrative Assistant IV
- Sales, Business Development, Business Consulting
- Administrative office management jobs
- Management (incl. project, product management & human resources)
Description
Correspondence Letter Preparation.
Editing, formatting, and logging.
Letter distribution.
Maintain department letter file systems.
Maintain department incoming mail, fed-ex, etc.
Assisting new/temporary employees with training regarding office procedures for letter preparation, travel guidelines, and obtaining the order of supplies/reporting and maintaining the need for repairs of office equipment(s).
Calendaring and Scheduling.
Maintain management calendars of appointments.
Schedule meetings, including with attendees, scheduling conference rooms/ locations, setting up call-in numbers, etc.
Maintain leave schedule/calendar for staff.
Maintain schedule for federal vehicles.
Travel Support.
Scheduling travel using GovTrip program.
Itinerary planning.
Develop theoretical estimates for specific tripsInput actual travel related expenses for approval for specific trips.
Interact with host sites for corporate board meeting related travel.
Provide admin support for special reviews/projects (e.g., Integrated Safety Management System [ISMS] verification Assessment).
Schedule and arrange for assessment team office space and equipment.
Maintain data and report files.
Report preparation, word processing, formatting.
Responsibilities
High School Diploma or Equivalent 8 years government experience (preferably supporting the DOE).
Hard Skills
- Microsoft Office
- Word processing
- Windows operating system
- Managing office supplies
- Memo preparation
- Typing and typing speed
- Data entry
- Business correpondence
- Multi-line phone proficiency
- Customer relations
- Data Management
- Relationship building
- Cross-functional collaboration
- Organizational structures
- Business planning
- Scheduling
- Proofreading and editing skills
Soft Skills
- Communication
- Listening
- Skilled Collaborator
- Responsible
- Organized
