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Office Manager/PA

  • Marketing and PR, Advertising and Creative Media Jobs
  • Administrative office management jobs
  • Management (incl. project, product management & human resources)

Description

  • Assist the MD and senior team with day-to-day issues and scheduling of team and client meetings plus taking of minutes when required
  • Develop and manage the induction process for new starters.
  • Support in various agency initiatives and projects.
  • Liaise with senior staff and an external PR professional body to organise the internal /external training schedule.
  • Maintain centralised holiday planner.
  • Organise travel and accommodation for all teams wherever required.
  • Liaise closely with IT department on all office IT needs.
  • Maintain stock levels for office stationery and groceries.
  • Responsible for Health and Safety compliance including being a fire warden & first point of for first aid (training available).
  • Co-ordinate social committee in organising programme of social events and activities throughout year.
  • Support the senior team and MD in reviewing and managing business operating costs.
  • Manage subscription/membership budget.

Responsibilities

  • Impeccable communications skills.
  • A proactive, can-do attitude, with a high level of flexibility.
  • Extremely organised with the ability to follow through on all set tasks.
  • Sound judgement with ability to interpret, analyse and disseminate complex, sensitive information.
  • Numerate and able to manage budgets.
  • Good knowledge an application of Word, Excel and PowerPoint.

Hard Skills

  • Microsoft Office
  • Scheduling and business planning
  • Typing and typing speed
  • Advanced Excel Skills (queries, pivot tables, formulas, macros)
  • Financial Calculation of costs and taxes
  • Budgeting and Forecasting
  • Cross-functional collaboration
  • Advanced language knowledge
  • Advanced writing skills

Soft Skills

  • Communication
  • Strategic thinker
  • Multitasker
  • Flexible
  • Organized
Speed Communications
  • Main info
  • Language English
  • Experience level Entry Level
  • Job type Part Time
  • Salary negotiable
  • CountryUnited Kingdom
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We offer

  • A competitive salary.
  • Flexible working options.
  • 25 days’ holiday, increasing to 29 after 2 years’ service (not including Bank holidays) – pro rata.
  • Additional holiday purchase scheme of up to 5 days per year.
  • Additional 5 days’ holiday on your 5th anniversary year.
  • Company pension scheme.
  • Outstanding training and development programme.
  • Well-being programme inc. weekly fruit delivery, eye-care vouchers.
  • Refer a friend and new business incentives.
  • Medical cash plan - including contributions to dental, optical, physio etc.
  • Salary sacrifice scheme to purchase a new Electric Car.